EAST KILBRIDE INDOOR BOWLING CLUB

CONSTITUTION

 

1.         NAME

 

The Club shall be called East Kilbride Indoor Bowling Club and is here-in-after referred to as 'the Club'.

 

2.         OBJECTS

 

The objects of the Club are to develop and promote the game of Indoor Bowling in East Kilbride and District and to afford the Club members and facilities for fellowship for the purpose of furthering the aims of the Club and to afford Club members such benefits and privileges as it may be possible to arrange.

 

3.         MEMBERSHIP

 

All applications for ordinary membership under this clause will require a proposer and seconder who are existing ordinary members of the Club and will be received from members of the general public who are 16 years of age or over.  These will be lodged with the Club Secretary in such form as the Executive Committee of the Club may from time to time decide.

 

The Executive Committee shall have the right, in their sole discretion, to accept or refuse an application for membership and shall not be obliged to give any reason for refusal.

 

On the approval by the Executive Committee of an application for ordinary membership, such member shall not be entitled to the privileges of the Club until the annual subscription has been paid.

 

Members of the Club and applicants for membership will be required to notify the Secretary/Treasurer of the Club of any change of address and a notice sent by ordinary post to the latest address of the member in the Club Register shall be deemed to be sufficient notice to any member of the Club.

 

Members of the public who play on the Green, shall be Temporary Members and entitled to the facilities of the Club during their stay in the Stadium.

 

All members of the John Wright Sports Center shall be temporary members and entitled to the facilities of the Club during any visit to the stadium, but they shall not be admitted or allowed to remain on the premises unless they have their day ticket, from the John Wright Sports Center in their possession.

 

Bowlers who are members of visiting teams representing a Bowling Club or Bowling Association taking part in a representative match or competition at the stadium, shall be temporary members and entitled to the facilities of the Club during any visit to the stadium. 

 

Temporary members shall not be liable for any subscription and shall not be entitled to participate in the management of the Club or its sections.

 

It shall be competent at any Annual General Meeting or Extraordinary General Meeting of the Club to elect as an Honorary Life Member, any ordinary member who has rendered conspicuous service to the Club.  Such members shall have full rights and privileges of ordinary members and shall not be liable for any subscription.

 

Persons between the ages of 8 and 15years at 1st September may apply for Junior Associate Membership.  The terms of paragraphs a, b and c hereof shall mutatis mutandis apply to applications for Junior Associate Membership and Junior Associate Members as they apply to applications for ordinary membership and ordinary members.

 

Junior Associate Members shall not be ordinary members and shall not be entitled to participate in the management of the Club or its sections.

 

Any Junior Associate Member having reached 16 years of age on or before 1st September may apply for ordinary membership,

 

 


4.         SUBSCRIPTIONS, ETC.,

The annual subscription and any other loans, levies to be paid by ordinary members, junior associate members and applicants for membership shall be fixed at the Club's Annual General Meeting each year.  Membership shall be renewable each year on 1st August when the annual subscription shall be due ..

 

5.         CESSATION OF MEMBERSHIP

 

Any ordinary member or junior associate member who wishes to resign must do so in writing to Secretary/Treasurer. If a members’ letter or resignation is not received by the Secretary/ Treasurer until after the Annual General Meeting, the member may be liable to pay the subscription for the subsequent year, and failure to do so may result in a penalty imposed at the discretion for the Executive Committee should be the person wishing to renew the membership at a later date. Any member who fails to pay the annual subscription or any other sum payable in terms of Clause Four hereof within six weeks of it becoming due shall crease to be a member of the club without prejudice to his liability for the foregoing sums. Re-admission to membership shall be granted at the sole discretion of the Executive Committee. If the executive committee after investigation and by the majority of those present, considers that the conduct of any member, either in or out of the club, is injurious to the character and interest of the club, they shall have the power to reprimand, suspend, expel or call on such member to resign, no member shall be suspended, expelled or called on to resign without first being given the opportunity of appearing before a meeting of the executive committee. The member concerned shall be provide with a statement of complaint and given at least seven days’ notice, with an invitation to appear at the meeting of the Executive Committee when their views with be considered.

Any member who is expelled or called upon to rising by the executive committee shall not be entitled to a refund of the current annual subscription.

 

6.         MANAGEMENT

 

The business affairs of the Club shall be managed on behalf of the members by an “Executive Committee'”. Consisting of The President, Vice President, Secretary/Treasurer , Past President and Club Manager/Social Convener, supported by a working committee consisting of S.I.B.A. Representatives, Seniors Conveyor, Ladies Match Convener, Ladies Competitions Convener, Gents Match Convener and Gents Competitions Convener.

 

The Executive Committee shall hold meetings at such intervals as they decide, but certainly not less than every two months’ proper minutes shall be kept of such proceedings. The working committee shall have the power to appoint sub-committees as may be necessary, but the president and Secretary/Treasurer shall be members of all sub-committee’s ex-officio.

 

 

The Secretary/Treasurer shall keep a register of members showing names and addresses of all ordinary members of the club.

 

The title of all property and securities held by the club shall be taken in the names of the President, Vice President and Secretary/Treasurer for the time being of the club and their successors in office as trustees for the club. The property, securities, assets and liabilities of the club shall belong to the ordinary members equally amount the during their membership but the right and interest of every ordinary member shall be personal and limited to himself or herself and shall expire with his or her membership and shall not be assignable or pass to his or her executives or legal representatives.

 

The Executive Committee may authorize spending of any monies necessary for the upkeep of club premises and in the general interest of the club.

 

In the event of the club being the owner of heritable subjects, the Executive Committee, for the time being, shall be entitled to exercise all rights, powers and privileges competent to ownership thereof, including, without prejudice to the foregoing generality and subject to any necessary authorization hereunder, power to borrow or raise money on the security of such heritable subjects and to secure the repayment thereof by standard security. Mortgage or charge.

 

The President, Vice-President, Secretary/Treasurer of the Club shall have full power and authority to execute or subscribe all conveyances, standard securities, bonds, guarantees and other deeds or documents on behalf of the Club, in implement of the provisions of these rules.

 

The Executive Committee may instigate legal proceedings on behalf of the club.

 

 

 

7.         ACCOUNTS

 

Correct books and accounts shall be kept showing the financial affairs and intromissions of the Club.  The accounts shall be closed each year as at 1st May  and a Balance Sheet and Profit and Loss Account shall be prepared as at that date.

 

Qualified Auditors shall be appointed at each Annual General Meeting.  They shall not hold any other office in the Club.  The Executive Committee shall have the power to fill, on a temporary basis, any vacancy which may arise.

 

All monies received on behalf of the Club and all banking transactions shall be properly recorded.  The bank account shall be operated in the name of the Club and cheques signed by any two of the Executive Committee.

 

All accounts to be paid by the Club shall be passed by the Secretary/Treasurer after verification regarding physical receipt, price, quality, etc., as appropriate and paid by cheque    All payments by cash will be strictly controlled.

 

8.         ANNUAL GENERAL MEETING

 

The Annual General Meeting of the ordinary members of the Club shall be held during the month of August  in each year for the purpose of: -

 

i.      Receiving the Balance Sheet and Statement Accounts of the Club.

 

ii.     Receiving a report from the Executive Committee as to the general condition and progress of the Club throughout the preceding year.

 

iii.    Electing members of the Executive Committee and Working Committees.

 

iv.    Transacting any other business properly relating to the affairs of the Club and appearing on the Agenda.

 

Members shall be entitled to receive at least fourteen days’ notice of a forthcoming Annual General Meeting by publication of a notice, calling the meeting on the Club Notice Board.

 

The quorum will be 10% of the membership however, in the absence of a quorum. the members present can proceed with the meeting.

 

9.         EXTRAORDINARY GENERAL MEETING

 

The Executive Committee may convene an Extraordinary General Meeting of the Club at any time they consider necessary or when required to do so in terms of this Constitution and they shall be bound to do so on a requisition signed by not less than 50 ordinary members.  Where such a requisition has been presented the Extraordinary General Meeting shall be convened within twenty-one days of the date of receipt of the requisition by the Secretary/ Treasurer by giving the same notice as for the Annual General Meeting.

 

No business shall be transacted at an Extraordinary General Meeting save that for which it has been called.

 

 

10.       VOTING

 

Voting at any General Meeting of the Club shall be by a show of hands, except where a majority of those present and entitled to attend and vote shall demand a ballot and except where otherwise provided for in the Constitution and Rules of the Club a simple majority only will be required to pass any resolution at a General Meeting.  In the event of equality in voting the President shall have, in addition to his deliberative vote, a casting vote.

 

11.       EXPENSES AND HONORARIA

 

Any office bearer or ordinary member of the Club may be reimbursed from Club funds for any reasonable expenses incurred on Club business, as the Executive Committee in each case may authorize.

 

Ordinary members in General Meeting may authorize payment of honoraria in respect of services rendered to the Club by any office bearer or member.

 

12.       VISITORS

 

Each ordinary member shall be allowed to bring friends as visitors to the Club in accordance with the Bye-Laws made by the Committee. Every visitor to the Club must have their name and address entered in the Visitors Book by the member introducing them immediately on entering the Club. The member's name and the date of the visit should also be recorded. Such visitors can only be supplied with alcoholic liquor on the invitation and in the company of an ordinary member.

 

13.       HOURS

 

The Club premises shall be open to members between such hours as the Executive Committee may from time to time determine.

 

No alcoholic liquor shall be sold or supplied for consumption within the Club premises except during the permitted hours provided for by the Licensing (Scotland) Act 1976 or any other enactments or amendments or modification thereof.

Extension of these hours shall be permitted only on the direction of the Executive Committee having been duly authorized by the Licensing Board.

 

14.       SUPPLY OF ALCOHOLIC LIQUOR

 

No alcoholic liquor shall be supplied to any person who is not an ordinary member of the Club or a visitor introduced by a member in accordance with Clause 12.

 

No member of the Executive Committee, Working Committee or any manager/ servant employed by the Club shall have any personal interest in the sale of alcoholic liquor in the Club or in the profits accruing from such sale.

 

No alcoholic liquor shall be consumed in the Club premises except that purchased from the bar.

 

No alcoholic liquor shall be sold or supplied in the Club to any person less than eighteen years.

 

No alcoholic liquor shall be sold or supplied in the Club premises for consumption off the premises except to a member of the Club in person for consumption by him or to a person holding a license or a wholesaler's license for the sale of such liquor.

 

15.       STOCKTAKING AND INSURANCE

 

A full check on stock shall be made by persons who shall be appointed by the Executive Committee for the purpose.

 

All stock shall be covered by insurance against fire and theft and other appropriate risks to an amount to be decided from time to time by the Executive Committee.

 

All appropriate insurances for the Club, including Third Party Insurance against Common Law Liability to members and visitors, shall be effected by the Executive Committee and maintained in force continuously.

 

16.       CLOSING OF PREMISES

 

The authorized Executive Committee Member shall, if it appears that the interests of the Club so require, close the Club premise at any time for the rest of the day or for such portion of the day as he deems necessary.

 

17.       COMPLAINTS AND DISPUTES

 

If it appears in the interest of the Club a member may be asked to leave on the authorization of an Executive Committee member.

Any member requested to leave the Club and any visitors he may have introduced, shall leave the premises quietly and without further argument failing which the member and his visitors shall be ejected from the Club premises or the Club closed forthwith. Such member and his visitors shall not return therein during that day.

 

No drunkenness, obscene language or unauthorized 'gambling shall be permitted on the Club premises or in the immediate precincts.

 

c.   All complaints including those against Executive and Club employees and in respect of breaches of these Rules shall be made in writing to the Secretary/Treasurer and shall be dealt with by the Executive Committee, provided always that where the complaint lies against a member of the Executive or Working Committee, the complainer shall be entitled to insist on the complaint being referred to a committee of ordinary members of the Club not exceeding twelve in number who will be nominated by the ordinary members of the Club at an Extraordinary General Meeting which shall be called by the Executive Committee for that purpose.

 

18.       ACCESS TO PREMISES

 

The Executive Committee at their discretion may restrict access to any section or section of the Club premises at such times as they consider necessary and at their discretion may restrict access by Junior Associate Members to any section of the Club premises or to the Club premises at such times as they think necessary.

 

19.       GENRERAL NOTICES

 

BYE-LAWS:

 

The Executive Committee may from time to time make, amend and repeal Bye-Laws for the management of the Club.  Such Bye-Laws and any amendment or repeal thereof shall have effect as from the posting of same in a prominent place in the Club premises.

 

PRIVATE PROPERTY:

 

Under no circumstances shall the Executive Committee be held responsible for the loss of money or valuables by members or visitors.

 

ANIMALS:

 

No animals or pets shall be brought into the Club, the only exception to this rule being a guide-dog.

 

CREDIT:

 

No credit shall be given to any member.

 

 

RULES:

Interpretation of this Constitution so far as they affect the members shall be the duty of the Executive Committee and its ruling on any point shall be final.

 

AUTHENTICATION:

 

Members shall have in their possession their membership cards when in the Club premises.

 

20.       ALTERATIONS TO CONSTITUTION AND RULES

 

The Constitution and Rules of the Club shall not be amended or altered except at an Annual General Meeting or at an Extraordinary General Meeting called for that purpose and then only by a two-thirds majority of those present and entitled to attend and vote at the meeting.  Except in the case of a proposed amendment or alteration promoted and approved by a majority of the Executive Committee, one month’s notice of any proposed amendment or alteration to the Constitution and Rules shall be given in writing to the Secretary/Treasurer and the Secretary/Treasurer shall specify such proposed amendment or alteration in the notice calling the meeting

 


21.       DISSOLUTION

 

The Club may be dissolved by a resolution in General Meeting of three-quarters of the ordinary members present.  Any surplus funds after dissolution shall be disposed of by the majority decision of the membership.

 

22.       The E.K.I.B.C. has adopted a policy and procedures for the protection of children and   

             Vulnerable adults as applied to the S.I.B.A and S.W.I.B.A.

 

 

AMENDMENTS

 

25th March 1984.

 

24th March 1985.

 

20th April 1986.

 

23rd February 1992.

 

23rd May 1995.

 

29th May 1996

 

3rd March 2004.     Item 22.

 

7th May 2012.

 

3rd May 2015

 

2nd May 2016